Event Planning

How much does a corporate offsite really cost? A clear breakdown

How much does a corporate offsite really cost? A clear breakdown

TL;DR

  • A detailed breakdown of corporate offsite costs and planning tips.
  • Best for: team retreats, leadership offsites, wellness programs
  • Budget: $250–$600 per person
  • Lead time: 20–32 weeks
  • Tools: budget calculator, event management software, team activity planner

Quick Checklist

  • Determine budget

    Establish a clear budget range for the offsite.

  • Choose location

    Select a destination that fits your budget and goals.

  • Book accommodation early

    Secure lodging 5-8 months in advance to get the best rates.

  • Plan meals and beverages

    Decide on meal types and beverage packages to manage costs.

  • Organize transportation

    Arrange group transfers to and from the venue.

  • Select team activities

    Mix free and paid activities to enhance engagement.

  • Confirm AV and meeting room needs

    Ensure all necessary equipment and spaces are included.

Key Takeaways

Do

  • Book accommodations early to secure better rates.
  • Negotiate group rates for activities and meals.
  • Confirm all inclusions in contracts before signing.

Avoid

  • Underestimating food and beverage costs.
  • Ignoring transportation logistics.
  • Overbooking meeting rooms and AV equipment.

Measure

  • Total cost per person for the retreat.
  • Participant satisfaction scores post-event.
  • Engagement levels during team activities.

💸 How much does a corporate offsite really cost?

A clear breakdown

Planning a retreat can be overwhelming especially when it comes to the budget. Here’s a simple, transparent look at what corporate offsites usually cost and where your money actually goes.

🔑 1. Accommodation (40%-60%)

Your biggest expense.

Typical ranges (Europe):

€90-€250/night depending on season & destination.

Tips:

Book 5-8 months early • Avoid weekends • Negotiate attrition.

🍽️ 2. Food & Beverage (15%-25%)

Often underestimated.

Typical pricing:

• Coffee breaks: €10-€20

• Lunch: €30-€50

• Dinner: €45-€90

• Drinks: €20-€35/hour

Tips:

Buffets > plated • Moderate alcohol packages • Use meeting packages.

🏛️ 3. Meeting rooms & AV (10%-20%)

Sometimes included, often not.

Costs:

Breakout rooms €150-€450/day • AV €300-€1,000/day.

Tips:

Confirm inclusions • Avoid unnecessary breakouts • Bring your own tech.

🚐 4. Transfers & logistics (5%-15%)

Crucial and often forgotten.

Typical:

Airport shuttles €15-€30 pp • Private buses €200–-€500.

Tips:

Group arrivals • Shared coaches • Choose well-connected airports.

🎨 5. Team activities (5%-20%)

Ranges widely.

€25-€60 (light) • €50-€120 (adventure) • €80-€150+ (premium).

Tips:

Mix free + paid activities • Negotiate group rates.

Free to get started

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