How to Use HRIS Tools to Manage the Distributed Workplace

As more companies adopt remote work policies, it's becoming increasingly important for HR teams to have tools that can effectively manage a distributed workforce. One such tool is a Human Resources Information System (HRIS), which can provide HR teams with a centralized platform to manage a range of HR functions, from recruitment and onboarding to performance management and employee engagement.In this article, we'll explore how HRIS tools can be used to manage a distributed workplace and discuss some key features to look for when choosing an HRIS platform.What is an HRIS?A Human Resources Information System (HRIS) is a software application that combines several HR functions into one platform. These functions can include:

• Recruiting and onboarding

• Employee data management

• Benefits administration

• Payroll processing

• Performance management

• Employee engagement and communication

By using an HRIS, HR teams can streamline their processes and automate many of their tasks. This can free up HR professionals to focus on more strategic initiatives, such as employee development and retention.Managing a Distributed Workforce with an HRISAs remote work becomes more common, HR teams need to have tools that can help them manage employees who are working from different locations. An HRIS can provide several benefits in this regard:

• Centralized employee data: An HRIS can store all employee data in one centralized location, making it easy to access from anywhere. This can be especially useful when managing a distributed workforce, as it eliminates the need for HR professionals to be physically present in the same location as their employees.

• Digital onboarding: An HRIS can enable HR teams to onboard new employees digitally, which can be especially useful for remote workers. This can include tasks such as filling out paperwork, completing training modules, and signing contracts.

• Performance management: An HRIS can enable managers to set goals and track progress for their remote employees. This can include regular check-ins, performance evaluations, and feedback sessions.

• Employee engagement: An HRIS can provide tools for HR teams to engage with remote employees and ensure they feel connected to the company culture. This can include digital communication tools, online training modules, and virtual events.

Key Features to Look for in an HRISWhen choosing an HRIS platform, it's important to consider the specific needs of your organization. However, there are several key features that are especially useful for managing a distributed workforce:

• Mobile access: Look for an HRIS platform that is mobile-friendly, as this can make it easier for remote workers to access their HR information on-the-go.

• Digital onboarding: Choose an HRIS platform that allows for digital onboarding, as this can be especially useful for remote workers who may not have easy access to a physical office.

• Performance management tools: Look for an HRIS platform that provides tools for managers to set goals and track progress for their remote employees.

• Employee engagement tools: Choose an HRIS platform that includes tools for engaging with remote employees and fostering a sense of community and connection.

ConclusionAs remote work becomes more common, HR teams need to have tools that can effectively manage a distributed workforce. An HRIS can provide a centralized platform for managing HR functions, from recruiting and onboarding to performance management and employee engagement. When choosing an HRIS platform, it's important to consider the specific needs of your organization, as well as key features such as mobile access, digital onboarding, and performance management tools. With the right HRIS in place, HR teams can effectively manage their distributed workforce and help employees feel connected to the company culture, no matter where they are located.